We are battling to get a quorum for our AGM. First meeting we have no quorum; adjourned meeting only 1 person shows up. How can we deal with this?
There is the possibility of a Round Robin AGM. Everyone waives their right to a physical meeting and pass the resolutions to be taken at the meeting on a Round Robin basis.
It basically boils down to this portion of the legislation-
PMR 17
(2) The body corporate is not obliged to hold an annual general meeting if, before or within one month of the end of a financial year, all members in writing waive the right to the meeting and consent in writing to motions that deal with all the items of business that must be transacted at the annual general meeting; provided that if two or more persons are jointly entitled to exercise a vote, all of them must waive the right to the meeting and consent to the resolutions in writing.
So the operative words being that it can only be done within one month of the end of the financial year – and also that all owners must then approve all the resolutions in writing.
Practically you would but the resolutions on a circular – send it to all owners and they have to vote on each resolution in writing. If any owner vote against any of the resolutions then the process has failed and you will have to have a physical meeting.