Is it compulsory to circulate the Trustee meeting minutes to all owners?

All owners have the right to access documents / records of the Body Corporate so any owner can ask for the minutes of the Trustee meeting ito the STSM Act.

PMR 27

(4) On receiving a written request, the body corporate must make the records and documents referred to in this rule available for inspection by, and provide copies of them to —

• a member;
• a registered bondholder; or
• a person authorised in writing by a member or registered bondholder.

In terms of circulating Trustee meeting minutes the STSM Act however states the following:

PMR 9.                  The trustees must—

(e)compile minutes of each trustee and general meeting in accordance with rule 27(2)(a) and distribute these to the persons entitled to notice of the meeting concerned as soon as reasonably possible, but not later than 7 days after the date of the meeting.

And the following:

PMR 11

(4)        If a member, a registered mortgagee or the holder of a future development right in writing requests notice of trustee meetings, the trustees must deliver to that person a copy of a notice of a meeting referred to in sub-rule (1), a resolution referred to in sub-rule (2) and a notice of any adjournment of such a meeting; provided that the body corporate may recover from the person concerned the costs of delivery of such documents.

So it is not a general rule that all Trustee meeting minutes must automatically be distributed to all owners, but if an owner (in writing) requests notices of Trustee meetings they must receive the minutes as well.

The owners can however at an AGM / SGM under directions/restrictions request the Trustees to circulate all Trustee meeting minutes to all owners.